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HR Policies, Procedures & Guidance A-Z for Schools

Welcome to the HR Policies, Procedures and Guidance Pages for Schools.

Last updated: 5 June, 2018

Schools' HR Portal

The HfL Schools’ HR Advisory Team HR knowledge portal is accessible via a login on the Herts for Learning website.

The portal is free for all schools which subscribe to our HR service subscription package.

Subscribing schools now have access to the HR portal via their own individual school account logins (rather than a shared login) on the new Herts for Learning website, launched in November 2017.

Details were emailed individually to schools after half term. If this did not reach you or you are otherwise unable to access the portal, please call: 01438 844893 or email

The previously communicated shared login for Hertfordshire schools will be withdrawn at the end of December 2017, so we strongly encourage schools to get used to accessing the HR portal with their new individual login.

You can also create sub-accounts for members of staff and control who accesses the HR portal within your school.


NOTE: Since April 2016 the policies and guidance on the Grid has not been updated. The new policies that were introduced in April were exclusively made available via the portal. Existing policies were left available on the Grid until October half term 2016 to allow for a transition period giving schools time to save or update their policies. These have now all been removed. We can supply copies of previous policy versions upon request.



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Agency Workers Regulations
Model Leave of Absence Policy (Schools’ HR Portal)
Model Alcohol and Drugs Gambling at Work Policy (Schools’ HR Portal)


Anti-Bribery Model Policy



Model Capability Procedure for Schools (Schools’ HR Portal)
Childcare Disqualification Guidance (Schools’ HR Portal)
Model Code of Conduct (Schools’ HR Portal)
Continuous Service Provisions for Teaching and Support Staff (Schools’ HR Portal)
Guidance for governing bodies of schools with Children Centres (Schools’ HR Portal)

Guidance for Schools on Co-Headships (Schools’ HR Portal)
Contract of Employment (Part 2) for Support Staff - under April 2012 Collective Agreement
Contract of Employment (Part 2) for Support Staff - outside April 2012 Collective Agreement
Contract of Employment (Part 2) for Teaching Staff - April 2015
Family Carers Guide - May 2015



Disciplinary Policy & Procedure (Schools’ HR Portal)



Extended Services in Schools

Changing an employment contract

English Language Fluency Duty

Manager Guidance on Fluency


Flexible Retirement Agreement
Flexible Retirement Application Form - Schools
Flexible Retirement - Toolkit
Model Flexibile Working Policy (Schools’ HR Portal)
Fixed Term Regulations Briefing

The Fixed Term (Prevention of Less Favourable Treatment) Regulations 2002 place additional responsibilities on the employer:

Guidance on Fixed-Term Employees



Model Grievance Procedure (Schools’ HR Portal)


Model Health & Attendance Policy (Schools HR Portal)
Model Harassment and Bullying Policy and Procedure (Schools’ HR Portal)


New Local Government Pay Offer (Schools’ HR Portal)


Notice Periods


Ofsted Framework Audit for Teaching, Learning, Behaviour and Progress Over Time in schools only...

Due to copyright restrictions held by Educate Services you must not publish this document on your school website or any other public domain.



Model Pay and Performance Appraisal Policy (within HCC 2012 collective agreement) (Schools’ HR Portal)
Model Pay and Performance Appraisal Policy (outside HCC 2012 collective agreement) (Schools’ HR Portal)
Teacher Pay Award (Schools’ HR Portal)
Probationary Procedure Toolkit (Schools’ HR Portal)
Implementing Performance Related Pay Decisions Guidance
Pay Protection Collective Agreement
Model Performance Related Increments (PRI) Policy for Schools Support Staff (Schools’ HR Portal)

Personal Records - Filing in schools - see under F

Primary Subject Co-ordination - see under S




Restructure Guidance (Schools’ HR Portal)
Appointing Residential Staff - Guidance for Schools




Shared Parental Leave Toolkit (Schools’ HR Portal)
Shared Parental Leave Policy (Schools’ HR Portal)
Model Safer Recruitment Policy (Schools’ HR Portal)
Self-Employed Worker Guidance
Social Media Policy (Schools’ HR Portal)
Subject Co-ordination and TLR Payments in Primary Schools (Schools’ HR Portal)


Guidance for Management of Work Related Stress (Schools’ HR Portal)
Whistleblowing Policy (Schools’ HR Portal)