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You are in: School Workforce » School Workforce Census |
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Information for School StaffWhat is the School Workforce Census? What is the School Workforce Census?A central database that will record comprehensive data on all teachers and support staff. Why do we need the census?A single database will strengthen data security and improve the accuracy of data analysis for schools, HCC and the DCSF. The census is also intended as a replacement for six existing returns: 618G, Secondary School Curriculum and Staffing Survey (SSCSS), Survey of Teachers' Pay (OME), Survey of Teacher Resignations and Recruitment (NEOST), the workforce sections of the ASC/ SLASC/ PLASC returns, and the Hertfordshire Vacancy Survey. Who will be included in the census?For the purpose of the census, the "school workforce" refers to teachers and support staff with regular service in the maintained sector. Regular service is defined as continuous service of one month or more, either under a specific contract or under a service agreement. The census also includes centrally employed staff. For the census, "teacher" refers to individuals employed by the school or local authority and paid according to teachers’ pay and conditions. "Teacher" also includes agency staff employed in posts paid according to teachers’ pay and conditions and centrally employed teaching staff, such as peripatetic and advisory teachers. Finally, "support staff" refers to teaching assistants, as well as learning and pupil support staff such as HLTAs, special needs support staff, minority ethnic pupils support staff and bilingual assistants. "Support staff" also includes matrons, nurses and other medical staff, librarians, IT technicians, technicians, administration officers and secretaries, bursars and other administration staff, premises staff and catering staff. What data will be included in the census?The census comprises six modules - Staff Details, Contract, Absence, Curriculum, Qualification and Vacancies. Only the Staff Details and Contract modules apply to all three census returns. Basic Staff Details include Teacher Number, Family Name, Given Name, Former Names, NI Number, Gender, Date of Birth, Ethnicity, QT Status and HLTA Status. Contract details include Contract or Agreement Type, Start Date, End Date, Post, Role Identifier, Date of Arrival in School, Pay Scale, Regional Pay Spine, Spine Point, Salary Rate, Safeguarded Salary, Daily Rate, School Level, Hours Worked per Week, FTE Hours per Week, Weeks per Year and Additional Payments. Absence details include First Day of Absence, Last Day of Absence, Working Days Lost, Absence Category and Payroll Category. Curriculum details include Subject Code, Hours and NC Year Group. Qualification details include Code, Class of First Degree, Country of Origin, Subject Code(s), Date of Award and Verification. Vacancy details include Vacancy Post, Vacancy Subject, Vacancy Tenure, Vacancy Temporarily Filled and Vacancy Advertised.
What do you need to do?You should be given Fair Processing Notice in accordance with the requirements of the Data Protection Act 1998. The Notice formally notifies you of the data collection and includes information on how to find out what data will be collected and why, how it will be used and the legislation underpinning the collection. You may be asked to provide information by either the Head or members of the school office that is currently not held by the school, but this is unlikely to be substantial and in most cases you will not be contacted at all. For further information on the School Workforce Census please click on the link below which takes you to the full guidance as given by the DCSF.
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