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This section provides safeguarding proformas which Designated Senior Persons should be using.




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Annual Report to the Governing Body on Safeguarding Children


To provide a report to the Governing Body on Safeguarding practice that enables the Governing Body to monitor compliance with the requirements of ‘Safeguarding Children and Safer Recruitment in Education' (DfES 2006).


Annual School Safeguarding Practice Checklist

This is an audit tool for Heads, DSPs and governors to establish the existence and effectiveness of safeguarding arrangements within school. It is a key tool in preparing for Ofsted and is compatible with the new Ofsted inspection framework.

Auditing safeguarding

records: A tookit

for Headteachers, DSPs and Governors


The purpose of the audit toolkit is to assist the safeguarding team in school (DSP, Headteacher and Child Protection Governor)   in auditing record keeping systems so ensure that they support effective safeguarding practice. It has been designed to help safeguarding leads evaluate about what measures are currently in place and any developments that may be required to improve safeguarding practice.

Child Protection Policy


This document replaces the previous version(s), (September 2016, Versions 1 and 2). Changes have been highlighted. Please note: we are aware of recent non-statutory advice that has been published by the DfE and current DfE consultations that will potentially lead to changes to statutory guidance. Once these consultations are completed and the final documents published, we will make relevant updates to the Child Protection Policy.



Concern Form and Checklist



It is recommended that the Headteacher/DSP should complete the checklist /brief audit on the back of the model record of concern form periodically – perhaps a random sample taken of one concern form every half term. The Headteacher/DSP (s) should however be informally monitoring the content of these forms upon receipt on an ongoing basis. Co-auditing could be completed with the CP Governor at least annually, although record of concerns forms would need to be anonymised for this purpose.






Lord Laming noted the importance of a chronology in child protection in both the inquiries into the deaths of Victoria Climbié (2004) and baby Peter (2008). The report into the care and protection of children in Eilean Siar (2005) recommended that:

‘All of the agencies involved in protecting children must gather the information they have on individual children at risk into a chronology of key events and contacts, review it regularly and make sure that it is passed on to the professional with the lead role in protecting the child. The professional with lead role must co-ordinate this into a multi-agency chronology on a regular basis.’



Model Safeguarding Policy for Schools

This policy has been developed as best practice to set out the safeguarding arrangements for all children and should be read in conjunction with the school’s child protection policy and other safeguarding related policies (see section 3).The procedures within this policy apply to all staff, volunteers and Governors and are in line with Hertfordshire Safeguarding Children Board (HSCB).

Schools/colleges should use this model policy as a starting point for developing their own safeguarding policy. Schools/colleges may wish to make amendments /additions to adapt the content for their school/college.

N.B. It is not a statutory requirement to have a safeguarding policy and neither should it replace the child protection policy. The child protection policy sets out the specific procedures and processes for when there are concerns for individual / groups of children.

As this is a non-statutory policy, the Child Protection School Liaison Service is unlikely to update this annually unless there are major legislative/statutory changes to safeguarding practice. It is therefore the responsibility of the school/college to update as deemed necessary.

MARAC Info Sharing Form for Schools

A resource to be used when schools are asked to provide a report as part of the MARAC process.

Referral Form


There are two referral forms 

  • a Child Protection Referral Form (red)
  • Service Request Form (green) - to request a service from another agency

A completed referral form should be sent within two days of a child protection referral made by phone to Customer Service Centre.

SITSS have produced reports to enable you to generate the Child Protection Referral forms directly from Sims. These are available at:

Guidance on the evaluation and management of child sexual behaviour, including RAMP

This guidance has been produced to provide educational establishments with:

  • an awareness of age appropriate sexual behaviour
  • guidance for evaluating inappropriate sexualised behaviour
  • a framework for educational establishments to manage and review this behaviour

This guidance should support colleagues in using the RAMP (Risk Assessment Management Plan) for children who display sexually harmful behaviour, which can be found within this toolkit.


Safety and Support Plan

The safety and support plan is not a legal document and the process is not adversarial, it is a VOLUNTARY tool that the school can use to engage a child and their parents to identify any concerns and agree on support strategies that can be put in place to minimise any potential risk to a child / Young person.

Hertfordshire Multi-agency Child Protection Conference Report


Strengthening Hertfordshire Families approach to Child Protection Conferences was introduced in November 2014, one of the key changes was that there is now a multi-agency report that is required for the Child Protection Conference.

Schools may choose to import their own school logo into this document. Reports must be shared with the chair of the conference and the family in advance of the meeting. Please note that the report template is to be used by all agencies presenting at a Child Protection Conference in Hertfordshire so please advise the Chair in advance if there is any information in this report that should not be shared with certain members at conference.

CPSLOs can assist DSPs with completion of reports if necessary.

The e-mail address for schools to send their reports to is

CPSLOs can assist DSPs with completion of reports if necessary or see guidance / example report.