You are in: School Admin » Pupil Welfare » Child Protection » Proformas

Herts County Council logoProformas

This section provides safeguarding proformas which Designated Senior Persons should be using.




Downloads & Links

Pupil Safeguarding Records Guidance

This guidance has been updated in line with The EU General Data Protection Regulation that came into force on 25th May 2018.


Annual/termly Report to the Governing Body on Safeguarding Children


‘Governing bodies and proprietors (in Part two, unless otherwise stated, this includes management committees) must ensure that they comply with their duties under legislation. They must have regard to this guidance, ensuring that policies, procedures and training in their schools or colleges are effective and comply with the law at all times.’

Keeping Children Safe in Education, DfE, 2019

To support governing bodies with the above requirement, relevant staff should provide the governing body with regular updates on how the school/college is complying with these duties.  This can be in the form of an annual report to governing body or a termly report to governing body.  The two proformas offer reports that can be used or adjusted by the school, for this purpose.  It is up to the individual school/college to decide whether they report annually or termly.



Annual Safeguarding Practice Audit (checklist)

This document should be completed via a meeting(s) between the nominated governor for safeguarding, headteacher and the designated safeguarding lead. It is an opportunity for leadership and management to assess and ensure that the school has effective safeguarding arrangement in place and/or there are area(s) which require further development.

Auditing safeguarding

records: A tookit

for Headteachers, DSPs and Governors


The purpose of the audit toolkit is to assist the safeguarding team in school (DSP, Headteacher and Child Protection Governor)   in auditing record keeping systems so ensure that they support effective safeguarding practice. It has been designed to help safeguarding leads evaluate about what measures are currently in place and any developments that may be required to improve safeguarding practice.

Child Protection Policy


This document replaces the previous version(s) and is operational from the 1st September 2020. Changes have been highlighted. It takes into consideration the changes/updates in statutory guidance, Keeping Children Safe in Education (2019) and Working Together to Safeguarding Children (2018). Additional information provided: Coronavirus (COVID-19): Guidance for Full School Opening, DfE, Publish August 2020, safeguarding in schools, colleges and other settings as well as interim DfE Safeguarding Guidance. Please note there are sections that require the school to input their own details/school arrangements.



Record of Concern (ROC) and DSP checklist




It is recommended that the Headteacher/DSP should complete the checklist /brief audit on the back of the model record of concern form periodically – perhaps a random sample taken of one concern form every half term. The Headteacher/DSP (s) should however be informally monitoring the content of these forms upon receipt on an ongoing basis. Co-auditing could be completed with the CP Governor at least annually, although record of concerns forms would need to be anonymised for this purpose.






Lord Laming noted the importance of a chronology in child protection in both the inquiries into the deaths of Victoria Climbié (2004) and baby Peter (2008). The report into the care and protection of children in Eilean Siar (2005) recommended that:

‘All of the agencies involved in protecting children must gather the information they have on individual children at risk into a chronology of key events and contacts, review it regularly and make sure that it is passed on to the professional with the lead role in protecting the child. The professional with lead role must co-ordinate this into a multi-agency chronology on a regular basis.’



Model Safeguarding Policy for Schools

This policy has been developed as best practice to set out the safeguarding arrangements for all children and should be read in conjunction with the school’s child protection policy and other safeguarding related policies (see section 3).The procedures within this policy apply to all staff, volunteers and Governors and are in line with Hertfordshire Safeguarding Children Partnership (HSCP).

Schools/colleges should use this model policy as a starting point for developing their own safeguarding policy. Schools/colleges may wish to make amendments /additions to adapt the content for their school/college.

N.B. It is not a statutory requirement to have a safeguarding policy and neither should it replace the child protection policy. The child protection policy sets out the specific procedures and processes for when there are concerns for individual / groups of children.

As this is a non-statutory policy, the Child Protection School Liaison Service is unlikely to update this annually unless there are major legislative/statutory changes to safeguarding practice. It is therefore the responsibility of the school/college to update as deemed necessary.

MARAC Info Sharing Form for Schools

A resource to be used when schools are asked to provide a report as part of the MARAC process.

Also see the MARAC referral form completion instructions (2019/ 2020)

Referral Form


There are two request forms:



Guidance on the evaluation and management of child sexual behaviour, including RAMP

This guidance has been produced to provide educational establishments with:

  • an awareness of age appropriate sexual behaviour
  • guidance for evaluating inappropriate sexualised behaviour
  • a framework for educational establishments to manage and review this behaviour

This guidance should support colleagues in using the RAMP (Risk Assessment Management Plan) for children who display sexually harmful behaviour, which can be found within this toolkit.


Adult RAMP

Adult Risk Assessment Management Plan (RAMP)

Safety and Support Plan

The safety and support plan is not a legal document and the process is not adversarial, it is a VOLUNTARY tool that the school can use to engage a child and their parents to identify any concerns and agree on support strategies that can be put in place to minimise any potential risk to a child / Young person.


Hertfordshire Multi-agency Child Protection Conference Report


Strengthening Hertfordshire Families approach to Child Protection Conferences was introduced in November 2014, one of the key changes was that there is now a multi-agency report that is required for the Child Protection Conference.

Schools may choose to import their own school logo into this document. Reports must be shared with the chair of the conference and the family in advance of the meeting. Please note that the report template is to be used by all agencies presenting at a Child Protection Conference in Hertfordshire so please advise the Chair in advance if there is any information in this report that should not be shared with certain members at conference.

CPSLOs can assist DSPs with completion of reports if necessary.

The e-mail address for schools to send their reports to is

CPSLOs can assist DSPs with completion of reports if necessary or see guidance / example report.