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System Manager 7

Important Notice

The GDPR views unauthorised disclosure or access to personal data as a form of data breach. Only staff who have a lawful basis of processing should be given access to personal data, therefore Herts for Learning will not be able to create, amend or remove SIMS user accounts for any school. It is a school’s responsibility to provide accurate SIMS access to its staff at every level.

Permissions in SIMS

In order to make your own user roles in System Manager suited to your school, you need to understand how menu options and access to various areas of your SIMS database are controlled. There is a spreadsheet, produced by Capita to help understand this. You can find a link this spreadsheet by clicking on Documentation on the SIMS Homepage and clicking SIMS Permissions on the bottom-middle right side of the Documentation Centre

Documents for download in schools only...


Documents for download

All the files below can only be downloaded from within a Hertfordshire school


This file provides a permission group in SIMS to enable a class teacher to Plan Interventions, without having to make them a member of a permission group with significantly higher access rights. Please download file and import into SIMS. See DMS065 System Manager Quick Guide below, for instructions to Import the file, see page 15, to add permission group to staff see page 6.



Change Lookups 7.188




DMS095 – Enhancing SIMS User Permissions to View ‘In Care’ Details

This document describes how to give a user permissions to view In Care information via the Welfare panel in a Pupil record and when running reports, without having to make them a member of a permission group with significantly higher access rights.However, please be aware that the information in this area is still sensitive and should only be assigned to users after discussion with Senior Leadership in school.




DMS065 - SIMS System Manager Quick Guide

Many system management tasks can be done using SIMS System Manager 7. This document provides a quick guide showing how to do this.



S1567 – SIMS Management in Schools

In this document we outline what the management structure of SIMS (School Information Management System) could look like within a school. Bear in mind this is a suggested structure only.