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School Census

DfE Fileset

 

Date

Subject

About

04/10/2019

DfE Fileset

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What is School Census

The submission of a School Census return, including a set of named pupil records, is a statutory requirement on schools under section 537A of the Education Act 1996. The reason for putting School Census on a statutory basis is only partly to help ensure compliance by schools. It also means that schools do not need to obtain parental or pupil consent to the provision of information and schools are protected from any legal challenge that they are breaching a duty of confidence to pupils.

School Census

In order to incorporate termly surveys, ie Attendance and Exclusions, it is necessary to collect data three times a year in a Autumn, Spring and Summer Census. Exclusions and attendance data are used to monitor schools’ performance in these areas and, to enable any necessary timely interventions to be made, must be collected and reported on a termly basis.

These are all data items that a well run school would be expected to keep up to date on an event driven basis and so their collection should not be an additional burden to schools. Different modules will be collected in each Census. Your school’s MIS software will be able to extract from your MIS the relevant data items for each census.

Census Course Opportunities

The course, will allow delegates to carry out the processes contained in the school census documentation we send to schools, on their own school data, enabling delegates to complete the process with guidance from an Information Services Consultant. Delegates will be in a quiet uninterrupted environment. Delegates should have a basic familiarity of SIMS and have their own login to the system. Shortly before the course, delegates' schools will be provided with instructions for setting up the remote connection. It is the school’s responsibility to ensure that these instructions are followed and it should be noted that failure to do so may result in the delegates being unable to work on the school’s own data during this session.

To Book click here

 

Known Issues

 

Date

Subject

About

02/10/2019

Error 1887 ‘Pupil does not have at least one learning aim recorded therefore the previous academic years planned learning hours are not required’

Logged with Capita- await update.

04/10/2019

Updated

Error 3046 ‘Maths GCSE highest prior attainment grade for the previous year is missing or invalid’
Error 3047 ‘English GCSE highest prior attainment grade for the previous year is missing or invalid’

If error 3046/3047 and Previous Prior Attainment is present for 2018/19 with Grade NR (Not Required) – this will be resolved when the census is uploaded to LA/COLLECT. No other fix for this will be forthcoming.

If error 3046/3047 and Student joined AFTER census 2018 date (03/10/18), unable to enter Previous Prior Attainment. Patch no. 25301 authorised to all schools. Please deploy patch to allow entry of Previous Prior Attainment.

04/10/2019

Updated

Special Schools - Error 2717 ‘Please check: Post 16 data should not be provided from schools which do not have a phase of ‘AT’, ‘SS’ or ‘PR’.

Fileset 1306 is now available and resolves error 2717 in SIMS but this is not required as the error is cleared on upload to Anycomms/COLLECT.

25/09/2019

Error 2470 'Attendance information is not required for this pupil as they are either aged less than 4, over 15 or are a boarder'

Error 2712 'Full-time employment indicator is missing or invalid'

Resolved with Fileset 1304

 

Documents for Download

Date

Documents for download

File

04/10/2019
Updated

W168 – SIMS Post-16 FAQs

27/09/2019
New

W167 – SIMS Post-16 Census – how to manage learning aims continued study after Planned End Date

Details how to manage learning aims when students continue study after Planned End Date.

27/09/2019
New

W166 – SIMS 2 Year Courses and Change to Specification

Details how to manage changes of specification (and therefore QN – Qualification Accreditation Number) for 2 year courses in SIMS Course Manager.

10/09/2019
New

DMS148 - School Census Autumn 2019 Primary (Primary/Special/Nursery)

 

10/09/2019
New

DMS149 - School Census Summer 2019 Secondary (including Middle deemed Secondary), All through and Pupil Referral Units

 

10/09/2019
New

DMS033 – School Census Autumn 2019 Post 16 Data

 

09/10/2019
New

Validation Errors and Resolutions for School Census 2019-2020 (Capita Document 7.188) version 2

 

05/06/2019

DMS103 – Post 16 Mid-Year tips v1.2

This guide has been produced to identify tasks that can be done throughout the academic year to ensure that the information in your School Census Autumn 2019 relating to your Post-16 students is correct and accurate.

 

14/12/2017

S1655 – School Childcare Explained

 

09/01/2019

Updated

DMS066 - School Census FAQs

 

DfE Documents

Date

Documents for download

File

11/06/2019
New

DfE School Census Guide to Submitting Data

https://www.gov.uk/guidance/school-census#important-dates

 

Catholic School Census

Catholic schools are reminded that the Catholic Education Service conduct their own census on the same day as the January DfE School Census. This census is supported in SIMS, which provides most of the information required. For further advice on how to prepare this census and return the census file to the Catholic Education Service, please refer directly to the Catholic Education Service Census support website at www.cesewcensus.org.uk

Funding Guidance New

Please refer to the EFA Funding Guidance for full guidance

 

HfL Created SIMS Reports

Date

Report contents

File

09/09/2019

HfL Reports to help check Post 16 data in SIMS

Please refer to our document DMS033, HfL Report Definitions for more information.

HfL Class Reports

HfL - Lessons for class Y13

HfL - Lessons for class Y12 date

HfL - Lessons for class Y12

HfL - Lessons for class Y13 date

HfL Courses and Numbers

HfL P16 Learner Agreement

HfL - P16 Learner Agreement Y12

HfL - P16 Learner Agreement Y13

HfL Post 16 Course Numbers Analysis

27/09/2018
Updated

School Census Pre-check Reports

All Phases

09/09/2019
Updated

School Census SITSS Missing Marks for DOB Range report

You can run this report from SIMS with the following parameters:

Attendance - 22/04/2019 to 31/07/2019

Date of Birth Between to 01/09/2002 – 31/08/2013

 

23/09/2016

School Census EAL Report - Please note this report runs from the group focus.

 

22/04/2016

Downloading and Importing Report files

 

15/05/2019

Updated

 

School Census - SEN Needs & Provisions report