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This toolkit is designed to help Data Protection Officers (DPOs) in educational settings to carry out their role and contains supporting guidance, advice and materials to help schools achieve GDPR compliance and drive the right data protection culture throughout the organisation. This toolkit will evolve in the light of feedback from users and best practice in educational settings and provide support and guidance for your staff throughout the period of your subscription. Visit the HfL website:
DPO Support Services
For details on the Herts for Learning additional DPO support services, which include the GDPR toolkit and telephone and email support visit:
In-School Data Protection Awareness Training
Herts for Learning offers in-school, all-staff training on basic data protection and cyber security. This 90-minute staff meeting is a non-specialist, non-technical information and awareness session aimed at any member of staff that has access to personal data.
We discuss what constitutes personal data and the behaviours we need to adopt in order to protect it. The session provides the general information needed by all staff, but not the higher level, specialist training that may be required for a Data Protection Officer role. Similarly, the session does not cover the technical aspects of keeping a network secure, etc. and no information delivered in the session should be considered legal advice.
During the 90-minute session, we cover, for example:
Schools that book the session will receive, electronically, a written summary of the advice given, an A3 poster to print / display and a certificate to evidence that the training has taken place.
To find out more or book a session, please contact Chris Carter, eDevelopments Adviser, at email@example.com
If you have any DPA or FOI queries please contact the Schools Legal Helpline - 01992 555520 (comnet - 25520)
The DfE have produced guidance for local authorities, school leaders, staff and governing bodies on cloud software services. It outlines how schools need to consider data security when moving services and sensitive information to the internet-based facilities of cloud computing (the cloud).
Security of Confidential / Personal Data - Electronic and Paper
It is critical that schools consider the safety of confidential / personal data removed from a school site (electronic and paper). Ensuring that ALL staff are aware of how to handle sensitive or personal information and their responsibilities when accessing data is vital and this section provides guidance on staff training and recommendations.
If you are considering applying this method of security to any computer devices in your school which you think may be taken off-site:
Warning – keep your encryption password in a safe place. Access to encrypted drives and ‘containers’ is controlled by password - should you loose it you will NOT be able to access your data!
School Policy in Brief
The DfE provides suggested privacy notices for schools and local authorities to issue to staff, parents and pupils about the collection of data. These can be found on the DfE website:
The HfL GDPR Toolkit also contains model privacy notices, including versions written in plain English. More information on the HfL GDPR toolkit can be found on the Herts for Learning website:
ICO Advice to Schools Regarding Data Protection and Freedom of Information
The Information Commissioner's Office advice on the responsibilities of schools regarding Data Protection Act and Freedom of Information.
Freedom of Information and Environmental Information Regulations Act Guidance for Hertfordshire Schools (2016)
A document has been produced by Hertfordshire County Council Information Governance Unit in conjunction with Herts for Learning. It is designed to help schools understand their responsibilities under Freedom of Information Act 2000 (FOIA) and Environmental Information Regulations 2004 (EIR). The document can be downloaded here:
The ICO has guidance for schools on publication schemes and model documentation including definition for schools, guides and templates
Template Model Publication Scheme for Nursery, Primary and Small Schools
The Information Management Toolkit for Schools developed by the Information and Records Management Society can be downloaded from: