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Herts County Council logoSingle Central Record

It is a statutory requirement for all schools, colleges (including Academies, Free and Independent School) to keep a “Single Central Record” (SCR), referred to in the regulations as “the register”. The SCR must cover the following people;

  • all staff (including supply staff, and teacher trainees on salaried routes) who work at the school. In colleges, this means those providing education to children; and
  • for independent schools, including academies and free schools, all members of the proprietor body.

Please refer to pages 31 & 32 of “Keeping Children Safe in Education” for full details of the requirement.

Safe Staffing Team - SCR

The Safe Staffing Team at HCC provide a traded service to schools which includes the provision of a regularly updated SCR template and guidance, an annual audit of the SCR as well as support and guidance through the audit year. The new revised SCR template and guidance has been praised by Ofsted and covers all the statutory requirements as well as best practice.

Your SCR Audit will be scheduled during the year. You will be contacted 2 weeks ahead of your audit for it to be submitted. It can be sent via Anycomms, Anycomms Plus or email. We will assess the content and provide feedback with recommendations if and where required.

A new version of the SCR template and guidance (Sept 2018) has been sent out to all schools and academies who buy this service. If you have not received this please let us know.

If you do not buy into this service and are interested in how we can help you please contact the Safe Staffing team.

For any SCR queries, please call 01992 555896 (Schools) 01992 555895 (Academies)

Please note: documents marked with in schools only are only available from within a Hertfordshire School or education setting connected to the Hertfordshire Internet and Connectivity Service.


If you would like to send SCR via Anycomms Plus please visit the SITSS information at:

Reference Risk Assessment in schools only



Update Service Checking Process Guidance in schools only

Other Useful Guidance and Links

Visitors to the school

Irregular visitors to the school do not need to be listed on the single central record.  When visitors come into the school, you should be aware of their visit prior to their arrival.  They should sign in to the school and show photographic ID, proving who they are.  A DBS is not required providing supervision is in place. (January 2014)

HCC and Agency Staff

Agency staff, and people being sent into the school from HCC on a regular basis (eg. catering staff and peripatetic music teachers) need to be entered on your HCC and Agency tab on your single central record.  Schools should have been informed which individual/s are coming into the School and receive confirmation that all necessary pre-employment checks (including DBS) have been carried out on that individual.  Schools do not need to evidence the DBS, but upon arrival the individual should show photographic ID and sign into the school. (January 2014)


Model Personal Record Filing Policy (Schools Based Employees)
DfE: Keeping children safe: updated statutory guidance for schools (July 2015) Revised

Updated statutory safeguarding guidance for schools and colleges. The DfE have not made any policy changes but inserted further information on Preventing Radicalisation to alert the sector to the Prevent Duty that came into force on the 1st July, Female Genital Mutilation , to alert the sector on the up and coming mandatory reporting duty on professionals to report known cases of FGM and further information on Children Missing Education that emphasises current responsibilities.

This is only relevant to Chairs of Academy Trusts