|Home | Intranet | A-Z Topics | eServices | Curriculum | Leadership | School Admin | School Improvement | School Websites | School Workforce & HR ||
Single Central Record
It is a statutory requirement for all schools, colleges (including Academies, Free and Independent School) to keep a “Single Central Record” (SCR), referred to in the regulations as “the register”. The SCR must cover the following people;
Please refer to part three
Safe Staffing Team - Single Central Record (SCR) Service
The Single Central Record service we provide includes the provision of a regularly updated template and guidance, an annual audit of the SCR as well as support and guidance through the audit year. The new revised SCR template and guidance has been praised by Ofsted and covers all the statutory requirements as well as best practice.
Please note: documents marked with are only available from within a Hertfordshire School or education setting connected to the Hertfordshire Internet and Connectivity Service.
If you would like to send SCR via Anycomms Plus please visit the SITSS information at:
Reference Risk Assessment
Update Service Checking Process Guidance
Other Useful Guidance and Links
Visitors to the school
Infrequent visitors to the school do not need to be listed on the single central record. When official visitors come to the school, you should be aware of their visit prior to their arrival. They should sign in to the school and show photographic ID, proving who they are. A DBS is not required providing supervision is in place.
Schools and colleges do not have the power to request DBS checks and barred list checks, or ask to see DBS certificates, for visitors (for example children’s relatives or other visitors attending a sports day). Headteachers and principals should use their professional judgment about the need to escort or supervise visitors. (Please refer to Part three KCSiE)
HCC and Agency Staff
For agency and third party supply staff, schools and colleges must also include whether written confirmation has been received that the employment business supplying the member of supply staff has carried out the relevant checks and obtained the appropriate certificates, and the date that confirmation was received and whether any enhanced DBS certificate check has been provided in respect of the member of staff.
Model Personal Record Filing Policy (Schools Based Employees)
DfE: Keeping children safe: updated statutory guidance for schools (July 2015) Revised
Updated statutory safeguarding guidance for schools and colleges. The DfE have not made any policy changes but inserted further information on Preventing Radicalisation to alert the sector to the Prevent Duty that came into force on the 1st July, Female Genital Mutilation , to alert the sector on the up and coming mandatory reporting duty on professionals to report known cases of FGM and further information on Children Missing Education that emphasises current responsibilities.
This is only relevant to Chairs of Academy Trusts