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Herts County Council logoSingle Central Record

It is a statutory requirement for all schools, colleges (including Academies, Free and Independent School) to keep a “Single Central Record” (SCR), referred to in the regulations as “the register”. The SCR must cover the following people;

  • all staff (including supply staff, and teacher trainees on salaried routes) who work at the school. In colleges, this means those providing education to children; and
  • for independent schools, including academies and free schools, all members of the proprietor body.

Please refer to part three

Safe Staffing Team - Single Central Record (SCR) Service

The Single Central Record service we provide includes the provision of a regularly updated template and guidance, an annual audit of the SCR as well as support and guidance through the audit year. The new revised SCR template and guidance has been praised by Ofsted and covers all the statutory requirements as well as best practice.
Your Audit will be scheduled during the Audit year and you will be contacted two weeks before your audit is due requesting it to be submitted. It can be sent via Anycomms, Anycomms Plus or email. We will assess the content and provide feedback with recommendations (where required).
The latest version of the SCR template and guidance (Sept 2018) was sent out to all schools and academies who buy this service. If you did not receive this please let us know.
If you do not buy into this service and are interested in how we can help you please contact the Safe Staffing team.

For any SCR queries, please call 01992 555896 (Schools) 01992 555895 (Academies)

Please note: documents marked with in schools only are only available from within a Hertfordshire School or education setting connected to the Hertfordshire Internet and Connectivity Service.


If you would like to send SCR via Anycomms Plus please visit the SITSS information at:

Reference Risk Assessment in schools only

A template reference risk assessment, along with other useful risk assessments can be found here. Please contact Herts for Learning HR Services for further support and advice on 01438 844873.



Update Service Checking Process Guidance in schools only

Other Useful Guidance and Links

Visitors to the school

Infrequent visitors to the school do not need to be listed on the single central record.  When official visitors come to the school, you should be aware of their visit prior to their arrival.  They should sign in to the school and show photographic ID, proving who they are.  A DBS is not required providing supervision is in place.

Schools and colleges do not have the power to request DBS checks and barred list checks, or ask to see DBS certificates, for visitors (for example children’s relatives or other visitors attending a sports day). Headteachers and principals should use their professional judgment about the need to escort or supervise visitors. (Please refer to Part three KCSiE)


HCC and Agency Staff

For agency and third party supply staff, schools and colleges must also include whether written confirmation has been received that the employment business supplying the member of supply staff has carried out the relevant checks and obtained the appropriate certificates, and the date that confirmation was received and whether any enhanced DBS certificate check has been provided in respect of the member of staff.
Please refer to the Herts for Learning HR Portal for guidance on employing agency workers. Please contact Herts for Learning HR Services for further support and advice on 01438 844873.
(KCSiE pg. 42 –)


Keeping Children Safe in Education (KCSiE): statutory guidance for schools

Please refer to the latest version of DfE’s guidance;

This is only relevant to Chairs of Academy Trusts