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Who is Who in Safeguarding and Specialist Services? Making communication easier

Designated Teachers need to be able to have effective communication with Social Workers or Managers about the children who are looked after by Hertfordshire on the school roll.  The most recent structure chart for Hertfordshire Children's Services is included here for your information.

Virtual School Heads - UK

The following file contains the contact details of Virtual School Headteachers for Local Authorities around the country. 

If you cannot find an LA contact listed, please contact us on 01992 556915 for assistance.

Virtual School Heads - London

Pupil Premium & Pupil Premium Plus for Children who are Looked After or Formally Looked After

In summary:

  • The overall amount of Pupil Premium for Hertfordshire will be based on numbers of Children Looked After aged in R – Year 11 at a notional £1900 per child from the first day of their care episode.
  • Unlike in previous years, there is no requirement for the authority to pass a set amount of funding onto the school. Instead the money must be managed by the Virtual School to improve outcomes as identified in the Personal Education Plan (PEP) in consultation with the designated teacher. This is in recognition that children looked after have differing levels of need during their time in care. The funding will be managed through high quality PEPs
Pupil Premium Plus Grant
  • The grant allocation for looked after children must be managed by the Virtual School for the authority that looks after those children. This means that the funding will be managed by the Virtual School and not passed directly to the school where the child attends as previously.  This has statutory force.
  • The Grant funding remains notional 1900 in 2015-6 for children on roll from day one of their care episode. 500 per term will be allocated to all CLA on the school roll who are looked after by Hertfordshire County Council. Children looked after by other local authorities may be subject to a different funding mechanism.
  • This funding must be used for the benefit of the child’s educational needs as described in their Personal Education Plan (PEP). The Head of Achievement or Lead Adviser for the Hertfordshire Virtual School will ensure there are arrangements in place to discuss with the child’s education setting – usually with the Designated Teacher – how the child will benefit from any Pupil Premium funding.  The revised PEP will cost the expenditure of the PP+ funding and the head teacher will be asked to review this information before the PEP is complete.
  • We will consult with Head Teachers and designated teachers about how best we can work together to ensure the best use of Pupil Premium Plus (PP+) through a revised and stream lined PEP process and scrutiny of the funding allocation.
The Hertfordshire Pupil Premium Plus Policy 2016-17 New
Pupil Premium Plus Additional Funding Request
DfE: Pupil Premium and the Role of the Virtual School Head
Pupil Premium Conditions of Grant 2015-16
PEP feedback form for Secondary Schools - Round Robin
Ofsted Evidence Form

For more information please see the Frequently Asked Questions (FAQ) sheet on this topic.

Frequently Asked Questions

Further information can be found on

Ofsted Report: The Pupil Premium - How schools are spending the funding successfully to maximise achievement

In autumn 2012, Her Majesty's Inspectors visited 68 primary and secondary schools to see how effectively they were spending their Pupil Premium funding to maximise achievement. The report below draws together some of the effective practice that inspectors saw.


Early Years Single Funding Formula

Hertfordshire have introduced a CLA factor in the Early Years Single Funding Formula in 2014-15. This applies to nursery classes, nursery schools and PVI nurseries. The funding amount is £1,320 per CLA. The number of CLAs used for funding purposes  is the average of the data for the Summer Term 2013, Autumn Term 2013 and Spring Term 2014.

For information regarding Early Years Pupil Premium please see our policy document above.


Attainment and Attendance Data Collections

The Hertfordshire Virtual School for Children Looked After has a responsibility to track the progress of all Hertfordshire Children Looked After.

In order for us to most effectively support the pupils/students enrolled in the Virtual School, we collect attendance data and termly attainment data.

Attainment Data

The Virtual School is required to track the educational attainment and progress of all Children Looked After on a regular basis.

Given many schools are now using a variety of frameworks to assess pupils/students and the development of our ePEP system, the exact method of collection of attainment data for this academic year is still to be confirmed.

We will continue to require attainment and progress data on a termly basis and if this data can be effectively collected from PEPs/PEP Reviews entered on to the ePEP system then this would be the preferred method. However if this is not possible, especially in this first year of ePEP roll out, then we will utilise our usual method return of data either by submission of SIMS reports or telephone collection for non-SIMS users and non-Hertfordshire schools.

Approximate dates for data collection:

  • Autumn Term 2015 Data January 2016
  • Spring Term 2016 Data April 2016
  • Summer Term 2016 Data July 2016

Further information will be communicated via email and school bulletin. If you have any queries, please contact us on 01992 556915.

Attendance Data

To support our work in monitoring the progress of all children in care in Hertfordshire we collect regular attendance data.  This is a key Ofsted safeguarding requirement and this data is also reported termly to the Virtual School Governing Body.

The company ‘Welfare Call’ is used to collect attendance information for all Hertfordshire schools and schools out of county where Hertfordshire Children Looked After attend. Data is collected via a weekly telephone call to each school.  However, Welfare Call will telephone daily if a child is on part time provision or if you have children on roll who are looked after by another Local Authority who have a daily arrangement with Welfare Call.

Schools no longer need to make a monthly electronic data return.

If you have any queries or questions please do not hesitate in contacting the Virtual School on 01992 556915 or via


What Governors Need to Know Presentation

Guidance for the Nominated Governor for Children Looked After


Designated Teachers

designated teacher role coverDCSF - The Role and Responsibilities of the Designated Teacher for Looked After Children Statutory Guidance for School Governing Bodies

From 1 September 2009 the governing bodies of all maintained schools are required under the Children and Young Persons Act 2008 (the 2008 Act) to appoint a designated teacher to promote the educational achievement of looked after children who are on the school roll.




Designated Teacher’s Annual Report to Governing Bodies on CLA updated

Annual Report to Governors 2015

This document replaces previous versions of the annual report and is appropriate if you have one or many children looked after on roll.


Desginated Teacher Report to Statutory Care Review

Report Framework for Child Looked After Statutory Social Care Review

This template can be used as a) a report that you can send to CLA reviews when you are unable to attend or b) An aide memoire to help you prepare for CLA reviews.


Designated Teacher Interview

Interview with Jessica Doherty, who explains her role as a Designated Teacher for Looked After Children: