You are in: School Admin » Pupil Welfare » Child Protection » Legislation & Guidance » Hertfordshire



Young person's group

Hertfordshire County Council wants to hear the views of young people whose families have/ are receiving a service from social care. A new group is starting, run by and for young people aged 12 years to 16 years, the aim of which is to listen to views and help bring about improvements to the way in which Children’s Services work with families. The group will provide mutual support and fun activities as well as refreshments and transport if needed. See flyer for all details, including who to contact if a young person is interested in knowing more.

Please promote the group to young people you think will be interested. There are lots of benefits to getting involved including developing advocacy and leadership skills and getting experience of working with systems and representing others. Young people may even be asked later to take part in things such as interviewing staff and speaking at events. It would be very helpful if the flyer could be printed off and placed in appropriate areas of the school.

Children Missing from Home or Care

A missing child and young person is: A child or young person under the age of 18 who has run away from home or placement, or feels forced or lured to leave, or whose whereabouts are unknown. A briefing note for schools on Hertfordshire procedures is below:


Pupil Safeguarding Records Guidance

This guidance is being reviewed in line with The EU General Data Protection Regulation 2016 that comes into force on 25th May 2018.

Further updates to this guidance are likely in August 2018, following the introduction of EU General Data Protection Regulation and updates to Keeping Children Safe in Education and Working Together to Safeguard Children (DfE).

Additions include:

  • Additional, editable recording proformas- Proformas page
  • DSP/L’s role in record keeping
  • Guidance for DSP/Ls on what they should be recording, regardless of outcome
  • Recommendations for review/auditing of records
  • Examples of how to organise records/effective recording systems
  • What Ofsted may look for
  • The importance of chronologies
  • Advice on safeguarding information for adopted children
  • Information sharing with other agencies, including between settings
  • Dual registered children/children educated offsite
  • Moving/transporting of data
  • Advice on transfer of safeguarding records between settings -maximum of 15 working days
  • Subject access requests – what to do, exemptions to disclosure, timescales
  • Advice on retention and destruction of safeguarding records, including Child Sexual Abuse (IICSA/Jay) Inquiry
  • Escalation routes if you have concerns around record keeping
Records Keeping Proformas
School Safeguarding Practice Guidance: Pupil Safeguarding Records for Educational Establishments

Retention of Files: Toolkit for Schools

The Information and Records Management Society has produce a toolkit for schools setting out retention times for a wide range of records that school hold. The 2016 toolkit can be found here:

Please note this document does not only pertain to safeguarding files. The information within this document refers to any files kept in school. There are sections within the guidnace however that refer specifically to safeguarding information.

Continuum of Need

All practitioners working with, and on behalf of, children and families need to take responsibility for ensuring everything possible is done to prevent the unnecessary escalation of issues or problems by seeking early intervention. The 'Continuum of Need’ document aims to provide guidance about thresholds to help ensure that the right response is given, by the right services, at the right time.

School Safeguarding Practice Guidance: Drop Off Collection of Children Successfully

This practice guidance has been written to assist the Designated Senior Person for Child Protection (DSP) in considering drop off and collection arrangements for children, to ensure effective safeguarding practice. The guidance is mainly relevant to staff working with primary aged children, although will also apply in some circumstances to older children with additional needs.

It is for schools to use in circumstances where:

  • children are collected late
  • children are not collected
  • it is not safe for children to go home unaccompanied
  • there are concerns about supervision before and after school (childcare by a sibling/child walking to or from school alone)
  • there are concerns about a parent/carer’s ability to offer safe care, because they are under the influence of alcohol/drugs or there are concerns about their mental health state
CS0269 Drop Off Collection of Children Successfully
NSPCC Factsheet for schools

This factsheet is aimed primarily at primary schools, but some of the information may be useful for secondary schools. As part of schools’ wider safeguarding responsibilities they should have policies and procedures in place around the dropping off and collection of children to and from the school site. These policies should be shared with parents/carers when a child joins the school.


HCC Intimate Care Guidance

Continence guidance and support for children in nappies includes:

  • Supporting Children in Nappies - Early Years Guidance
  • Continence Guidance for Early Years Settings

Available to download from: