SITSS Service Desk
Tel: 01438 844777 Fax: 01438 844936 email: sitss.mis@ lea.herts.sch.uk
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Personnel

Personnel 7 Features:

• Staff Contracts
• Training & Qualifications
• Absence and Reasons for Absence
• Annual Salary Increments
• Analysis Reports
• Exports Salaries to FMS Budgeting
• Populates Staff area of School Census
• Provide the data for the DfE Workforce Census Return

Personnel Courses

For more information and to book onto the SIMS Personnel courses please click on the links below.

Personnel Primary
30th June 2011

Creating HR Forms from SIMS

• Acrobat pdf, 373kb/9 pages, 18/10/2011, s1141_create_hr_leaver_forms_from_sims.pdf

• RptDef file, 53kb, 18/10/2011, staff_leaving_hrR004b.RptDef

Downloads for Hertfordshire Schools

Personnel Permissions for Secondary and Middle Schools

• Word 2003, 1mb/10 pages, 14/04/2009, personnel_permissions_secondary.doc

Personnel 7 Handbook

• Acrobat pdf, 941kb/34 pages, 18/09/2009, personnel_7_handbook.pdf

Annual Increment

• Word 2003, 41kb/1 page, 30/03/2009, annual_increment.doc

How to:

Import Base Lookups following an upgrade to Sims .Net

• Acrobat pdf, 85kb/1 page, 02/03/2011, import_base_lookups.pdf

Download and Import Pay Related Definitions and Salary Scales

• Acrobat pdf, 126kb/3 pages, 02/03/2011, download_import_pay_related_definitions_and_salary_scales.pdf

Fequently asked questions

How can I bulk update the Annual Increment for Staff?

• Acrobat pdf, 48kb/1 page, 02/03/2011, annual_increment.pdf

Cannot find correct Post when adding a contract?

• Word 2003, 62kb/1 page, 14/04/2009, adding_a_new_post_to_a_service_term.doc

How do I add or update an Allowance or Allowance Award?

• Acrobat pdf, 90kb/1 pages, 24/02/2011, adding_allowances_to_a_service_term.pdf

How do I add Qualifications for Teachers and Teaching Assistants?

• Acrobat pdf, 220kb/5 pages, 24/02/2011, add_qualification.pdf

Illness types for absence are not appropriate for our school.

• Acrobat pdf, 66kb/1 page, 02/03/2011, edit_lookups_for_illness_category.pdf

I want to record Annual Leave in absences.

• Acrobat pdf, 77kb/1 page, 02/03/2011, how_to_add_annual_leave_to_the_staff_lookups.pdf

How do I record Staff Training?

• Acrobat pdf, 161kb/2 page, 02/03/2011, enter_training.pdf

How do I record Absences? 

• Acrobat pdf, 72kb/1 page, 24/02/2011, absences.pdf

How do I Clone a contract? 

• Acrobat pdf, 133kb/1 page, 02/03/2011, clone_contract.pdf

How do I add or remove Staff?

• Acrobat pdf, 255kb/3 pages, 24/02/2011, adding_and_removing_staff.pdf

Suspend a Contract

• Acrobat pdf, 81kb/2 pages, 26/01/2011, suspending_a_contract.pdf

Adding a Service Agreement

• Acrobat pdf, 79kb/1 pages, 24/02/2011, adding_a_service_agreement.pdf

Adding a new post to a Service Term

• Acrobat pdf, 71kb/1 page, 24/02/2011, adding_a_new_post_to_a_service_term.pdf

Pay Related Definitions Download

Import Pay Related Instructions

• Acrobat pdf, 474kb/9 pages, 06/04/2011, s2115_importing_pay_related_2011_2012.pdf

You must save these files into a folder on your desktop
Open the folder.
Right Click on the file
sims_payrelatedXXXXXXX.signature
Select Rename and change the name to
sims_payrelatedXXXXXXX.xml.signature
i.e. add .xml to the file name

If you do not know which area you are please check the Fringe Areas.doc. If your school is not included then you should select the No Fringe File.

• Word 2003, 58kb/1 pages, 20/03/2008, fringe_areas.doc

All Staff Pay Scales 2011/2012 SIMS Version 7.138

Inner Fringe Pay Scales 2011/2012

• XML, 240kb, 06/04/2011, SIMS_PayRelated118715.xml
• XML, 128b, 06/04/2011, SIMS_PayRelated118715.xml.signature

No Fringe Pay Scales 2011/2012

• XML, 228kb, 06/04/2011, SIMS_PayRelated118715.xml
• XML, 128b, 06/04/2011, SIMS_PayRelated118715.xml.signature

Outer Fringe Pay Scales 2011/2012

• XML, 231kb, 06/04/2011, SIMS_PayRelated118715.xml
• XML, 128b, 06/04/2011, SIMS_PayRelated118715.xml.signature

For schools with NJC Staff Fulltime Contracted Hours 36 (Inner).
You will need to download and import these files in addition to the main Inner files.

NJC 36 Hours (Inner) 2011/2012

• XML, 69kb, 06/04/2011, SIMS_PayRelated118715.xml
• XML, 128b, 06/04/2011, SIMS_PayRelated118715.xml.signature

Nursery Nurse Pay Scales 2011/2012

If you have Nursery Nurses on a 32.5 hour week you will need to download and import the appropriate fringe area file in addition to the main file above.

Nursery Nurse Inner Fringe 2011/2012

• XML, 46kb, 06/04/2011, SIMS_PayRelated118715.xml
• XML, 128b, 06/04/2011, SIMS_PayRelated118715.xml.signature

Nursery Nurse No Fringe 2011/2012

• XML, 42kb, 06/04/2011, SIMS_PayRelated118715.xml
• XML, 128b, 06/04/2011, SIMS_PayRelated118715.xml.signature

Nursery Nurse Outer Fringe 2011/2012

• XML, 44kb, 06/04/2011, SIMS_PayRelated118715.xml
• XML, 128b, 06/04/2011, SIMS_PayRelated118715.xml.signature

Additional Pay Scales 2011/2012

You will only need to download and import the appropriate scale for your school. If you do not have staff contracts on these scales do not download.

Soulbury Inner Fringe 2011/2012

• XML, 89kb, 06/04/2011, SIMS_PayRelated118715.xml
• XML, 128b, 06/04/2011, SIMS_PayRelated118715.xml.signature

Soulbury No Fringe 2011/2012

• XML, 16kb, 06/04/2011, SIMS_PayRelated118715.xml
• XML, 128b, 06/04/2011, SIMS_PayRelated118715.xml.signature

Soulbury Outer Fringe 2011/2012

• XML, 16kb, 06/04/2011, SIMS_PayRelated118715.xml
• XML, 128b, 06/04/2011, SIMS_PayRelated118715.xml.signature

Youth and Community Workers Inner Fringe 2011/2012

• XML, 16kb, 06/04/2011, SIMS_PayRelated118715.xml
• XML, 128b, 06/04/2011, SIMS_PayRelated118715.xml.signature

Youth and Community Workers No Fringe 2011/2012

• XML, 16kb, 06/04/2011, SIMS_PayRelated118715.xml
• XML, 128b, 06/04/2011, SIMS_PayRelated118715.xml.signature

Youth and Community Workers Outer Fringe 2011/2012

• XML, 16kb, 06/04/2011, SIMS_PayRelated118715.xml
• XML, 128b, 06/04/2011, SIMS_PayRelated118715.xml.signature

Clerk to the Governors 2011/2012

• XML, 16kb, 06/04/2011, SIMS_PayRelated118715.xml
• XML, 128b, 06/04/2011, SIMS_PayRelated118715.xml.signature

How to use Clerk to Governors Service Term

• Word 2003, 24kb/1 page, 27/03/2009, clerk_to_gov_how_to.doc

Cover 7 - Recording Staff Abscences (Secondary & Middle Schools only)

Cover 7 forms part of the SIMS suite and deals primarily with arranging cover for absent classroom staff at schools. Previously, this has been arranged using Nova T4, which is no longer supported by Capita Services. The development of Academic Management and Nova T6 has led to the need for a cover system in Sims .net. Cover benefits from the time-aware nature of the SIMS SQL database, so it allows for the creation of dated records, both in the past and future.

Using Cover 7 you can:

• Record classroom staff absences, room closures and make cover arrangements
• Satisfy the requirements of the National Agreement of staff rarely cover
• Support the management of non-employees in the classroom
• Record absence and arrange cover for arbitrary intervals that are not tied to period start and end times
• Record supply staff bookings
• Support one-off assignments (e.g. lesson observations, room displacements etc)
• Automatically create Personnel absence records from absences recorded in Cover
• Automatically create Service Agreements from Supply Staff bookings
• Generate exam room closures and allocate invigilators

Fair Processing Notice for School Workforce Census

• www.thegrid.org.uk/info/dataprotection/index.shtml#workforce

Schools Single Central Record

Information on the Single Central Record can be found in the Safe Staffing (CRB) section:

• Safe Staffing - Single Central Record

Personnel Reports

• RptDef file, 38kb, 06/05/2008, contract_information.rpt.def
• RptDef file, 24kb, 06/05/2008, absence_between_dates.rpt.def
• RptDef file, 37kb, 07/10/2009, staff_data_collection_sheet.rpt.def
• RptDef file, 60kb, 06/05/2008, sitss_staff_birthdays.rpt.def
• RptDef file, 32kb, 06/05/2008, training_between_dates.rpt.def
• RptDef file, 10kb, 03/06/2009, sitss_form_4_register_of_staff.rpt.def
• RptDef file, 12kb, 18/09/2008, nominal_roll_matching.RptDef
• RptDef file, 37kb, 18/09/2008, personal_record_front_cover.RptDef
• RptDef file, 109kb, 18/09/2008, personnel_reports.RptDef