Office Backups
Maintaining a regular backup schedule should be one of the highest priorities
for any School Admin Staff, SITSS recommend to:
- Check backup log daily and report any errors
- Keep at least one recent backup off site
- Store media remaining on site in a secure location
- Maintain a Monthly backup schedule
If your backup is configured to backup to a server, rather than to a
tape or disk, the person responsible for the server backup will be able
to confirm this for you. However you must still check the backup log on
your PC.
A monthly backup schedule consists of a tape for each day Monday – Thursday
and using 4 or 5 Friday tapes in rotation, this enables the recovery of
data from up to a month ago.
How to Check your SITSS Backup Log:
- You should have an icon on your desktop called ‘View Backup
Log’, double-click on this icon and the last backup log will be
displayed.
- Near the top of the log you will see a line that relates to the time
and date. Make sure that this time and date is what you would expect
for your last backup.
- In the middle of your log file, you will find a section advising that
the backup has completed and information on the time, number and size
of files backed up.
- At the end of your log file, you will find a similar section to above
confirming verification status of the backup. The important information
to check here is that there are no different files.
- If you have a blank log, an error report or you are unsure on the
information displayed in the log file, then please do not hesitate to
contact the SITSS Technical Helpdesk on 01438 844777 option 4.
General Information:
- Manual or Scheduled – Your backup will either be configured
to run automatically (usually at night), or you will have an icon or
your desktop which you must double-click to run the backup.
- Backup to Server – The SITSS Backup will be copied to an area
on the server; this area will then be included on the servers scheduled
backup. To confirm this, please contact your Network Manager or Support
Provider.
- AIT Backup – AIT is the latest backup device, tapes should normally
last for 3 years and the drives do not require regular cleaning. A light
on the drive informs you if cleaning is required.
- DDS Backup – Tapes normally last for 1 year and the drives require
cleaning on a weekly basis. Failing to clean the drive on a weekly basis
can void the warranty on the drive.
- Zip Backup – The smallest of the backup devices and no longer
recommended, 750mb drives are only currently useable in schools with
less than 100 pupils. SITSS advise any schools still using a Zip Drive
to budget for a new backup device in the near future.
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