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School Census

DfE Fileset

 

Date

Subject

About

09/01/2017
New

Latest DfE Fileset for Spring 2017 Census
There is an issue with the current Fileset meaning that error 9999 is being incorrectly triggered for all Primary and Middle deemed Primary Schools with a Governance of Voluntary Added, Foundation or Academy. The 9999 error will show without a pupil name next to it and this is how schools can tell it is an erroneous error and it will be cleared in the DfE software Collect.

If 9999 is triggered with a pupil name next to it (normally a pupil that has left the school) then the school will need to deal with this by entering historical Ethnic information. This is explained in the Census FAQ document which can be found below.

 

10/01/2017

Updated

S1581 - School Census FAQs

 

What is School Census

The submission of a School Census return, including a set of named pupil records, is a statutory requirement on schools under section 537A of the Education Act 1996. The reason for putting School Census on a statutory basis is only partly to help ensure compliance by schools. It also means that schools do not need to obtain parental or pupil consent to the provision of information and schools are protected from any legal challenge that they are breaching a duty of confidence to pupils.

School Census

In order to incorporate termly surveys, ie Attendance and Exclusions, it is necessary to collect data three times a year in a Autumn, Spring and Summer Census. Exclusions and attendance data are used to monitor schools’ performance in these areas and, to enable any necessary timely interventions to be made, must be collected and reported on a termly basis.

These are all data items that a well run school would be expected to keep up to date on an event driven basis and so their collection should not be an additional burden to schools. Different modules will be collected in each Census. Your school’s MIS software will be able to extract from your MIS the relevant data items for each census.

 

Known Issues

Date

Subject

About

18/01/2017

Table 19 of the DfE Summary report

The DfE have acknowledged that their calculate of the percentage of pupils who are persistent absentees (i.e over absence rate of 10% or more) is incorrect and should be ignored.

10/01/2017

For schools that use BSL - British Sign Language as a First language

The DfE has now provided official notification of the change to their requirement for School Census so that "BSL - British Sign Language" is a First Language where Proficiency in English assessments will not be required. If you have BSL assigned to students/pupils then please contact the Service Desk so we can provide you with Patch 22654.

 

Documents for Download

Date

Documents for download

File

19/04/2017

S1629 – School Census Summer 2017 Secondary (including Middle deemed Secondary), All through and Pupil Referral Units

 

13/12/2016

S1621 - School Census Spring 2017 (Primary, Special and Nursery Schools)

 

13/12/2016

Validation Errors and Resolutions for School Census 2016-2017 (Capita Document 7.172)

 

26/09/2016

Updated

W154 – Post 16 Prior Attainment

Prior Attainment from 2015 does not populate to 2016 in Tools | Statutory Return Tools | Update Prior Attainment. Capita have produced a SIMS report definition to obtain 2015 data. They have also produced a patch which can populate 2015 data into 2016. Please see attached document W154. The SIMS report definition is also available here for import into SIMS.

 

23/08/2016

S1608 - Post 16 Autumn Census 2016

This guide has been provided to enable you to make the necessary preparations for the Post 16 element of the Autumn 2016 School Census return.

Please also see useful links and documents.

DfE Link - Funding education for 16- to 19-year-olds          

DfE Link - Evidencing Study Programmes

 

25/06/2015

 

DfE Census Preparation and Guidance

Use this link for up to date DfE information on School Census

https://www.gov.uk/school-census

 

Catholic School Census

Catholic schools are reminded that the Catholic Education Service conduct their own census on the same day as the January DfE School Census. This census is supported in SIMS, which provides most of the information required. For further advice on how to prepare this census and return the census file to the Catholic Education Service, please refer directly to the Catholic Education Service Census support website at www.cesewcensus.org.uk

Funding Guidance New

Please refer to the EFA Funding Guidance for full guidance

 

SITSS Created SIMS Reports

Date

Report contents

File

20/04/2017
New

School Census SITSS Missing Marks for DOB Range report

You can run this report from SIMS with the following parameters for Summer 2017:

Attendance between – 01/01/2017 – 16/04/2017

Date of Birth between – 01/09/2000 – 31/08/2012

 

21/12/2016

School Census Pre-check Reports

All Phases

 

23/09/2016

School Census EAL Report - Please note this report runs from the group focus.

 

22/04/2016

Downloading and Importing Report files

 

07/08/2015

 

School Census - SEN Review

August 2015
Updated

Post 16 Learner Agreement report. If you imported these reports last year and amended them to suit your needs they should work fine this year. If you did not use them last year and want to start using them this year, then last years version should be imported and then edited to ensure working reflects the advice given in your school.

August 2015
Updated

Reports for Secondary schools to show number of periods per week for classes of Year 12 and 13

Please note these reports are not specific and should continue to work for future academic years

When running these reports please specify a date when the students were on roll.

 

18/01/2013

Reports for Secondary Schools to check Course Numbers