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Timetables, Deadlines & Year End Information
2018-19 Year End Statement of Accounts
The dates for the submission of the 2018/19 year-end accounts are:
These guidance notes provide essential information to guide and assist schools in the preparation of the 2018-19 financial statements and consistent financial reporting returns. Hertfordshire county council maintained schools are required to make a number of returns at the end of every financial year.
This booklet details the requirements for all of the returns, deadlines and contact information.
CFR What to consider
B01 Commited Balances
FMS Schools Declaration
School Fund / Private Fund Account 2018/19 Declarations
Year End Statement of Accounts - Financial Return forms to be completed February 2019
Exit Packages Form 2018-19
Remuneration Form 2018-19
Government Agencies for Accruals at March 2019
Accruals need to be recorded in line with the categories as used throughout the Local Government Accounts structure. i.e. NHS, Other Local Authorities, Central Government, etc. In order to complete the “Whole Government Accounts” (UK PLC) in a consistent format in line with all other Local Authorities and public bodies, there is a level of analysis required to enable accruals to be collated correctly.
Accruals will fall into 2 categories
……consequently all ACCRUALS will now need to be prefixed.
All Accruals include:
There are over 300 government agencies on the attached spreadsheet.
Accruals should be prefixed with the correct letters when entered to your accounting system. For example, if you owed the Food Standards Agency for resources you should prefix/reference the creditor to “FA026” and if you owed the Heinemann for a text book, this should be prefixed/referenced “OTHER”
There are 3 Codes when including accruals to Hertfordshire County Council
WGA Short List of Codes
WGA Full List of Codes
Transactions with Academies
Academies are independent, publicly funded schools. They are no longer Local Authority maintained and therefore their accounts do not form part of HCC’s accounts. If any HCC maintained school has transactions with an academy which have not yet been paid for by 31 March, these will need to be recorded as accruals in your year end accounts (prefixed/reference CAD022- Academies Consolidated Account).
List of academy schools in Hertfordshire:
Approved Budget Return (ABR) 2019/2031
The deadline for all HCC maintained schools to submit their ABRs is 31 May 2019.
All HCC maintained Schools are required to submit three (3) returns, one after the end of each term.
The reporting schedule will be as follows:
Governing bodies are directly responsible for the financial stewardship of their schools and therefore must ensure that an effective monitoring cycle is in place. The above reporting cycle relates only to the reporting requirements of the authority and schools may continue to have or wish to add local monitoring arrangements as part of their governance, in order to meet the requirements of their governing bodies.
The only method of submitting termly financial returns to HCC is the e-based return using SOLERO. *Please use SOLERO to submit Schools' Capital Interim Return.
Instructions on how to upload your Termly Financial return.