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Manual of Financial ProceduresThe LA suggested model for the 'financial procedures manual' required by schools to comply with Standard 5.5 of the FMSiS has recently been revised. The main changes are as follows: 1. The manual has been split into 4 areas: 2. The contents section contains the main content of the manual broken down into individual sections with all additional indexes and blank pages being removed. 3. The main index has, where appropriate, been linked directly to either the Hertfordshire Grid, or the national FMSiS websites. Therefore, schools should always connect to the most recent and up to date versions. These forms / documents are no longer printed in the manual. 4. The LA suggested format for the 'schedule of financial delegation' has been updated, primarily to take into consideration the revised contracting and tendering levels set out in the current LA Contract Regulations. The revised version is in Appendix 1B of this manual. 5. Section 11, Contracting, also contains the new tender limits and quotation requirements set out in the LA Contract Regulations. 6. The hirers 'status' declaration for clubs and associations in section 17, has been removed as this is no longer applicable. When determining whether a club or association should be charged VAT for their hire, the school should follow the guidance set out on the Hertfordshire Grid at: or contact either Alex Fitzpatrick (01992 555365) or Gary Elmes (01992 555311) at County Hall. We do not plan to make any further changes or updates to this manual in the future. Please keep up to date with the latest guidance on the FMSiS website. September 2010 Part 1: Front Cover and IndexIndex Page
Part 2: ContentSection 1 - Organisation and Responsibility
Section 2 - Internal Financial Controls
Section 3 - Banking Arrangements
Section 4 - Budgeting and Financial Planning
Section 5 - Financial Monitoring and Reporting
Section 6 - Accounting Routines
Section 7 - Payroll and Employee Expenses
Section 8 - Orders and Receipt of Goods Services
Section 9 - General Expenditure Controls
Section 10 - Capital Income and Expenditure
Section 11 - Contracting
Section 12 - VAT
Section 13 - General Income Controls
Section 14 - School Journeys
Section 15 - School Meals
Section 16 - Music
Section 17 - Lettings
Section 18 - Petty Cash
Section 19 - School Fund Account
Section 20 - School Assets
Section 21 - Security
Section 22 - Insurance
Part 3: AppendicesAppendix 1A - Timetable for Governor Meetings
Appendix 1B - Schedule of Financial Delegation
Appendix 1D - Register of Pecuniary Interests Form
Appendix 2A - Risk Register
Appendix 2B - Authorised Signatures
Appendix 3D - Policy on Business Card Use
Appendix 3E - Business Card Issue Register
Appendix 3F - Record of Direct Debits
Appendix 4B - Virement Form
Appendix 6A(1) - FMS6 Month End Procedures
Appendix 6A(2) - RMMS Month End Procedures
Appendix 7C - Governors' Allowance Policy
Appendix 7D - Governor Claim Form
Appendix 9A - Staff Claim Form
Appendix 13A - Charging Policy
Appendix 13B - Debt Recovery Policy
Appendix 13C - Debt Write Off Form
Appendix 17A - Lettings Policy
Appendix 18A - Reimbursement Claim
Appendix 19A - Report to Governors
Appendix 20A - Inventory Format
Appendix 20B - Inventory Addition Form
Appendix 20C - Disposal Policy
Appendix 21A - Key Holders
Appendix 21B - Key Cutting Request Form
Part 4: Other Useful InformationSuggested Content for a Governor Induction Pack
Development and Control of Inventories
Register of Interests Guidance
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