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For detailed information about banking arrangements, please refer to the Scheme for Financing Schools and the following sections of the Financial handbook for Schools which is accessible from:
Part III, Financial Regulations, Section 6, Banking Arrangements and Cash Holdings
Part IV, Guidance, Banking Arrangements and Cash Holdings
Please note: documents on this page are only accessible from within a Hertfordshire school connected to the Hertfordshire Internet and Connectivity Service (HICS).
Barclays Structural Reform Programme
Barclays Structural Reform Programme Uk Ring Fencing Overview
Barclays Fraud Smart Centre
Barclays have produced a number of video clips designed to protect their customers from fraudulent activity. Schools should visit the site regularly for updates in this area.
Below you will find answers to the most frequently asked questions in reference to changing signatories for those who can sign cheques or other financial processes, opening and closing accounts, writing cheques, setting up online banking, local branch banking and carriers, and standing orders and direct debits. Please note that, for security reasons, Barclays and Serco will only discuss the school account with either the authorised signatories or staff who have been delegated authority through the Key contacts form. If you would like to be added as someone who can ask about an account(s), please send in a free format letter, signed in accordance with the mandate for that account(s), to the Barclays Schools Servicing Team.
Please note, the procedures outlined below and in all other related documents are correct in line with policy as of January 2016
HCC Schools Banking with Barclays - Jan 2018
Following a joint procurement exercise involving HCC, Cambridgeshire and Northamptonshire County Councils, Barclays have been awarded a five year contract, starting on 1 June 2012.
Barclays offers significant opportunities for reducing bank charges for both the schools and the corporate business.
HCC believes Barclays offers a comprehensive and attractive service to schools and recommends that you take up their offer, to benefit from:
Please note that the offer from Barclays relates to school accounts over which Hertfordshire County Council has statutory responsibilities, ie your general account. However, Barclays have agreed to apply the same low transactional charges to schools’ private accounts (fund accounts etc).
Barclays banking charges and interest rates information as of January 2016 is listed below.
Barclays Bank Charges
Barclays Interest Rates
FIBCA Fact Sheet
Barclays.net gives schools online access to bank accounts.
Internet banking will give you access to live information when you need and provides a mechanism to make payments securely with full audit trail.
Benefits of Barclays.net
How do I sign up?
Please see the Online Banking section in the HCC Schools Banking with Barclays guide.
Please visit the links below for further information on Barclays.net
HCC Guidance for Barclays.net
This will give you information on
Within Barclays.net there is the facility to export files directly form your accounts software. We have produced guidance for both the RM Finance and FMS6 software:
Using RM Finance to Produce BACS files
Using FMS6 to Produce Barclays.net Files
If used to the full capacity, amongst other processes, you will be able to
We have received positive feedback from schools who piloted the system.
Key Contacts Form
HCC Schools Setting up Barclays.Net
Completing Barclays.Net Administrator Form
Barclays.Net Administrator Form
Barclays.Net HCC Schools Benefits
HCC Schools General & FIBCA Account Form
HCC Schools Fund or VA Capital Account Form
Fund or VA Capital Account
NatWest Fund Template
Open Credit Form
Open Credit Form Guidance
Stopping cheques with Barclays.net December 2014
Schools with Non Barclays Bank Accounts
HCC is ultimately the owner of the funds in the General account of any maintained HCC school. If you wish to change your General account banking arrangements, you must contact School Funding on firstname.lastname@example.org
Fund/VA Capital/PTA/Other accounts
As these accounts do not contain HCC funds, it is the school’s responsibility to manage these accounts. This includes opening and closing accounts as well as changing signatories. These accounts are legally owned by the Governing Body of the school, who should ensure these accounts are properly managed. HCC has no involvement with these accounts.
Schools that did not change from Nat West to Barclays under the new HCC contract in 2012 will have their existing General account changed to a new Nat West account as the pooled banking arrangements no longer apply.
As the ultimate owner of maintained schools funds, HCC will be contacting schools to arrange the transfer of the General account to a new Nat West account when the banking arrangements detailed in the previous section Schools with Non Barclays accounts will apply.
If schools wish to close, open or amend the General account, please contact School Funding email: email@example.com
Other private accounts can remain with Nat West. It is the school’s responsibility to manage these accounts and arrange for any changes as necessary.
Guidance on Opening a New Fund Account and Closing Current NatWest Fund Account
Letter template to NatWest Requesting Fund Account Closure
All maintained schools (excluding Academies), irrespective of which company they bank with, are able to access a purchasing card to use for Internet and other purchases through a central Hertfordshire County Council (HCC) contract with RBS/NatWest.
This entitles schools to a ‘Corporate Markets onecard’ purchasing card. The contract terms for these cards have been updated to ‘Government Procurement Cards’ (GPC). All schools holding onecards have been transferred to the new GPC contract terms. This was a background change and so did not require the issue of physical replacement cards or changes to pins.
The two key benefits of the purchasing card contract are:
Please note that schools are not permitted to hold credit cards due to borrowing regulations and should close any credit cards currently held with immediate effect.
Updated card policies, procedures and contacts April 2014
Purchasing card policies, procedures and contacts have recently been updated as outlined in the guidance document below:
School Purchasing Cards
Schools with purchasing cards should ensure that they are aware of the new arrangements and carry out the actions set out in sections 3 and 4.
For schools that wish to set up a new purchasing card account, please see section 5 FAQs.
Where required by this guidance, schools should complete the following forms:
Third Party Access Declaration Form
Onecard Application Form
Cardholder Application Form 2
Detailed instructions for completing these forms are given below:
Detailed instructions for completing these forms are given below:
Guidance on Corporate Markets Onecard Application Form
Guidance on Cardholder Application Form 2
Guidance on Amendments Form
The preferred way of collecting income is by electronic income collection. The Authority has a contract for the provision of these services with Wisepay. If you would like to know more about this, please go to:
Drop and Go
Barclays Drop and Go is a secure and quick method of paying in cash and cheques at Barclays bank branches. To register for this service please contact your local branch.
Barclays Drop and Go
If schools wish to use a banking courier, the contract needs to be arranged by the school directly with the courier and it must comply with Barclays requirements.
Banking Courier for Schools
Please can schools ensure that all cheques banked have been stamped on the reverse side with the school stamp.
The offer from Barclays relates to school accounts over which Hertfordshire County Council has statutory responsibilities, ie your general account. However, Barclays have agreed to apply the same transactional charges to schools’ private accounts (fund accounts etc).
If you wish to operate a Barclays account for the school’s non HCC funds, please contact Kirsty Freeman on 0207 116 8864
For information on school’s private accounts, change of signatory mandate and a template letter for closing a Nat West fund account, please see below.
School Fund Accounts and Other Non HCC Accounts
Fund Account Mandate
Schools wishing to change the authorised signatures on their fund/private account will need to use the above form and not the General Current account and FIBCA account’s form and send to Kirsty Freeman at Barclays once completed. Instructions for completion of this form are given in the School Fund and other non HCC accounts document.
This gives guidance on the exit arrangements with NatWest:
Closure of NatWest Accounts