HGfL: School Admin: School Office: electronic reporting for schools


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Electronic Reporting for Schools

The SAP portal can be accessed at:

From 1st April 2011 the following range of reports are available for schools to access and run directly themselves through the SAP Portal:

Recovery of Payroll Costs report - provides a monthly breakdown of all payroll costs

Nominal Roll report – shows changes in staffing

Supply Teacher report – provides a breakdown of supply teachers by wage type

BISCUIT report – provides a breakdown of all the services that HCC charge back for

Variance report – shows variance in pay by comparing the previous months information to the current months information.

Reports were previously sent by email to the Head Teacher and other nominated addresses. These reports were also issued in a paper format which was then delivered by courier or via the schools mailbag.

The recommendation is to set up a nominated user(s) in each school that will allow that user(s) to run all of the above reports at a time which is convenient to that school. The person(s) allocated with this reporting role is entirely at the discretion of the head teacher.

The information contained within the reports is “real time” and displays the most up to date information contained on the system. This is a significant improvement to the previous process where the data produced is only up to a moment in time. The data can also be exported into Excel allowing the user(s) to manipulate the data in a way that is meaningful to them.

Should you have any enquiries, or wish to discuss any aspect of electronic reporting, please contact SAP Support on 01992 555000 (Comnet 25000) or email sap.support@hertscc.gov.uk.

Running the reports
Actually running these reports is very simple. The User Training Guide which shows, step-by-step, how to run each of the above mentioned reports can be downloaded below.

The following documents are available to download from within a Hertfordshire School Only

Schools Reporting Guidance Manual

Form COMO3R Schools Reporting SAP Access

Variance Monitor Report Guidance New