Accident and Incident Reporting Guidance
Introduction
It is the duty of staff under the Health and Safety at Work Act to report all accidents and dangerous occurrences, however minor, which occur on County Council premises or which arise from work carried out on behalf of the County Council. This responsibility extends to incidents involving pupils, students, contractors, visitors and other members of the public as well as to employees.
Reporting Procedure
Minor injuries (ie those requiring nominal first aid treatment or none at all) may simply be recorded in the school's Accident Book, which every school must have.
More serious accidents and dangerous occurrences must be reported to the County Health and Safety Manager on an Incident or Dangerous Occurrence Report (IDOR) form on the same day that the incident occurs or as soon as practicable after the event.
(Education Health and Safety Manual gives further guidance in completing this form).
This should be signed by the head of the establishment and sent to:
Health and Safety (Education) Team
Room 4/5
County Hall
Pegs Lane
Hertford
SG13 8DF
Tel : 01992 556478
Where it is necessary for the Health and Safety Executive (HSE) to be notified, form F2508 - Reporting of Injuries, Diseases and Dangerous Occurrence Regulations (RIDDOR) - should be completed.
This can be filled in online or a paper copy completed and sent to:
Health and Safety Executive
Incident Contact Centre
Caerphilly Business Centre
Caerphilly
CF83 3GG
Telephone: 0845 300 9923
Further guidance on when it is appropriate to inform the HSE of any incident is given in the Education Health and Safety Manual and HSE Education information sheet no 1 (rev1) for details of information reporting in schools available on the HSE website:
The circumstances of an incident should be investigated at the earliest opportunity and where remedial or protective action is required; this should be carried out without delay.
Further guidance on investigating and reporting incidents (including violent incidents) can be found on the links below.
Education Accident/Incident Reporting
and Investigation Policy |
Revised Accident/Incident Reporting & Investigation
Full guidance on how to record, report and investigate
accidents. It contains guidance on completing the F2508
forms for the HSE |
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Accident and Incident Reporting Flow Chart |
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Appendix A - Injury and Dangerous Occurrence Report
Form |
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Appendix B - Violent Incident Report Form |
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Note F2508 forms can be completed online at:
or copies can be purchased from Hertfordshire Business Services
and from the CSF Health and Safety Team. If you need to report
an incident within 24 hours the phone number for the HSE Incident
Contact Centre is 0845 3009923.
Full detailed guidance is contained on Connect (the HCC intranet) :
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